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Minutes of Special Meeting July 25, 2011 Page 1

217 / 403-2050

200 W. Green St. FAX 217 / 403-2053

Champaign, IL 61820-5193 www.champaign.org

Agenda Item #4 (b)

Board of Trustees

Minutes of Special Meeting

Julia F. Burnham 3rd Floor Conference Room

Main Library

July 25, 2011

1. The meeting was called to order at 2:05 p.m. by President Freeland.

2. Members Present: Russell Dankert, Rusty Freeland, Rochelle Funderburg, Michael La Due, Minnie

Pearson and Jan Simon

Members Absent: Mark Ballard, Sandra Jones, and Paula Kaufman

Library Staff Present: Marsha Grove, Amy Al-Shabibi, Mary Bissey, Jill Bouvet, Debbie Keith and Donna

Pittman

Visitors Present: None

3. Approve the Agenda:

• MOTION by Funderburg to approve the agenda as presented, seconded by Pearson. All: Aye.

4. Approval of Artwork Plans:

• Pittman reported that the artist, Peter Sis, has a theme for the three murals in the children’s area entitled

“Books unfold the world to children and they unfold children’s imaginations”. His designs will tell

tales of adventure, dreams and fantasy. He will use characters from his books and also from children’s

literature.

• Pittman indicated that a lot of detail will be added to the drawings. Each mural will have a dominant

color: red, blue and green. Pittman distributed the pencil drawing, color ideas and a pen and ink

design with more characters. He is envisioning a lot of children in the murals.

• Pearson indicated that she is very pleased with this idea.

• Funderburg asked if the Foundation will pay for the murals.

• Pittman verified that the Foundation would pay.

• MOTION by Pearson to accept the artwork plans as presented; seconded by Simon. All: Aye.

• The Board asked Pittman to convey to the artist how pleased they are to work with him.

• Pittman indicated that Champaign Public Library will be the only public library in the nation his work

and his new book is coming out this fall.

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Minutes of Special Meeting July 25, 2011 Page 2

5. DBL Renovation Project: Approval of Circulation Desk/Security Camera:

• Grove distributed a memo and quote from Gaylord Brothers in the amount of $9,228.09 for the

Circulation Desk at the Douglass Branch. Grove indicated that the desk would now be in an “L” shape

which provides better flow for the staff. This leaves $10,730 remaining in the contingency fund.

• Grove had received prices for security cameras to present to the Board but has now decided not to use

that much of the remaining contingency at this time.

• Grove informed the Board that the completion date is a week behind due to the carpeting delivery

schedule so it will be mid-September for completion. The Circulation desk will be ordered by Gaylord

and Grove will request it to be sent as soon as possible.

• Grove reported that some of the remaining contingency could be used for the floor where the electrical

outlet was under the current Circulation desk. It is also possible the electrical under the Circulation

desk might have to be moved which could add up. They are currently in the painting phase.

• MOTION by Dankert to approve the quote from Gaylord Brothers for the Circulation Desk in the

amount of $9,228.09 as presented; seconded by Pearson. All: Aye.

6. Adjournment:

• The meeting was adjourned at 2:41 p.m.

Respectfully submitted,

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Rusty W. Freeland, President

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Minnie Pearson, Secretary

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Jill Bouvet, Recorder