Page 1 of 5
School Facilities Commission Meeting Minutes
August 21, 2014
Page 1 of 5
School Facilities Commission Meeting
August 21, 2014
Sheridan CSD #2 Administration Bldg., Sheridan, WY
Chairman Monteith called the meeting to order at 9:00 a.m.
Roll Call
Present: Chairman Monteith, Commissioners Garland, Anderson, Fairservis, and Gaylord.
Via Phone: Commissioners Jorgensen and Lowell
SFD Staff: Bill Panos, Lauren Fodor, George Galida, Stan Hobbs, Shelly Lovato, Angela
Merritt, Tony Hughes and Tony Meena.
Approval of the Meeting Agenda - Chairman Monteith modified the agenda. Commissioner
Fairservis moved for approval of the modified agenda. Commissioner Garland seconded the
motion. The motion passed.
Consent Items
1. Previous meeting minutes – Commissioner Fairservis moved for approval of the previous
meeting minutes. Commissioner Garland seconded the motion. The motion passed.
2. Fremont CSD #14 – The Commission acknowledged the enhancement request for Wyoming
Indian Elementary School, contingent on the district providing final costs and updated
acknowledgment/agreement forms at completion of the project. Commissioner Fairservis
moved for approval of the enhancement acknowledgment. Commissioner Garland seconded
the motion. The motion passed.
3. Sublette #1 – Commissioner Fairservis moved for approval of the enhancement
acknowledgment for Sublette CSD #1, Pinedale HS. Commissioner Gaylord seconded the
motion. The motion passed.
Executive Session
Chairman Monteith called for an executive session. Commissioner Anderson moved that the
Commission go into executive session to discuss a district’s request. Commissioner Garland
seconded the motion. The motion passed.
Action Items
1. Laramie CSD #2 – Request for Reconsideration of Exception for Site Design Guidelines
Commissioner Garland moved that the Commission reconsider its earlier motion
regarding the site size for the new elementary school in Laramie CSD #2.
Commissioner Fairservis seconded the motion. The motion passed.
Commissioner Fairservis moved the Commission approve an exception to the site
guidelines and allow placement of the new elementary school in Laramie CSD #2 on
the existing elementary site as augmented by vacating the street between the school
property and the town park. Consideration of the 10 acre track was reserved for future
discussion and action. Commissioner Garland seconded the motion. The motion
passed.
Page 2 of 5
School Facilities Commission Meeting Minutes
August 21, 2014
Page 2 of 5
2. SFD Supplemental Budget/Annual Report
Director Panos presented the initial draft of the SFD’s 2014 Annual Report and 2015-
16 Supplemental Budget Request during the August 20 work session.
Commissioner Gaylord moved that the Commission approve SFD’s 2014 Annual
Report and 2015-16 Supplemental Budget Request and submit it to the Select
Committee on School Facilities. Commissioner Anderson seconded the motion. The
motion passed.
3. Quarterly Financial Report
Mr. Hobbs presented the quarterly financial reports during the August 20 work
session.
Commissioner Fairservis moved that the Commission approve the appropriations
reports as presented. Commissioner Gaylord seconded the motion. The motion
passed.
4. Albany CSD #1 – Request for Unanticipated Funding for New Laramie HS
Director Panos addressed the Commission during the August 20 work session
regarding Albany CSD #1’s request for funding from the 2015-16 unanticipated
account in the amount of $8,000,000 for additional funding for Laramie HS.
Commissioner Fairservis moved that the Commission approve, and recommend to the
Governor, the transfer of 2015-16 unanticipated funds in an amount up to $8,000,000
for construction of Laramie High School in Albany CSD #1. Commissioner Garland
seconded the motion. The motion passed.
5. Carbon CSD #1– Rawlins HS Exception Request
Ms. Fodor addressed the Commission during the August 20 work session regarding
Carbon CSD #2’s request for an exception to allowable square footage for the
Rawlins High School project. She reviewed the bullet points from the summary sheet.
Commissioner Anderson moved that the Commission make an exception to the SFC
Rule and Regulations, Chapter 3, Section 5 and approve the district's request for an
exception and increase the allowable square footage for Rawlins High School from
108,927 to 116,169. Commissioner Gaylord seconded the motion. The motion passed.
6. Park CSD #16 – Exception Request for HS Track
Mr. Hobbs and Mr. O’Donnell addressed the Commission during the August 20 work
session regarding Park CSD #16’s request for an exception to use its regular major
maintenance funds (as opposed to using its 10 percent major maintenance funds) to
resurface its rubberized track surface.
Commissioner Anderson moved to approve an exception to allow the district to use
its regular major maintenance funding (as opposed to its 10 percent major
maintenance) to resurface the rubberized track surface. Commissioner Gaylord
seconded the motion. The motion passed.
Page 3 of 5
School Facilities Commission Meeting Minutes
August 21, 2014
Page 3 of 5
7. Laramie CSD #1 – Redefine Elementary School Capacity
Mr. Hobbs addressed the Commission during the August 20 work session regarding
Laramie CSD #1’s request that the Commission redefine the remedy for capacity and
move funding from Gilchrist ES to Freedom ES. He reviewed the bullet points from
the summary sheet.
Commissioner Gaylord moved that the Commission adopt the remedy outlined in the
MOA capacity study by adding a 4-classroom addition to Freedom ES. This remedy
is a modification to the remedy previously approved for Gilchrist ES. Commissioner
Garland seconded the motion. The motion passed.
8. Sublette CSD #9 – Request for Unanticipated Funds at Big Piney Middle School (BPMS)
Mr. Decker addressed the Commission during the August 20 work session regarding
Sublette #9’s request for funding from the unanticipated account for a 900 sq. ft.
middle school addition to provide appropriate educational space for a special needs
student who will be entering BPMS in August 2015. He reviewed the bullet points
from the summary sheet.
Commissioner Garland moved that the Commission declare an emergency, per SFC
Rules and Regulations, Chapter 5, Section 3 and approve funding up to $334,339 for
design and construction of an addition to BPMS from the 2013-14 unanticipated
funding. Commissioner Anderson seconded the motion. The motion passed.
9. Sublette CSD #9 – Emergency Request for Change Order for Big Piney High School
Mr. Galida addressed the Commission during the August 20 work session regarding
Sublette CSD #9’s request for $301,787 of emergency funding to supplement the Big
Piney HS roof project budget and cover the costs of change orders. Chairman
Monteith requested to include additional emergency funding to include exterior wall
repair and re-grading for a new total of $635,274.
Commissioner Garland moved that the Commission declare an emergency, per SFC
Rules and Regulations, Chapter 5, Section 3 and approve up to $635,274 from the
2011-2012 unanticipated funds for the Big Piney HS roof project, including exterior
wall repair and re-grading. Commissioner Fairservis seconded the motion. The
motion passed.
10. Fremont CSD #14 – Request for Unanticipated Funding For Wyoming Indian ES
Mr. Galida informed the Commission during the August 20 work session that, in an
effort to bring the Wyoming Indian ES project into budget, Fremont CSD #14 is
planning to contribute additional district funds towards the project. It is also
requesting additional funds from the 2013-14 unanticipated account, so construction
can continue. He reviewed the bullet points from the summary sheet.
Commissioner Garland moved that the Commission approve the transfer of funds
from the 2013-14 unanticipated account in an amount up to $1,525,453 for
construction of the Wyoming Indian K-5 ES. Commissioner Anderson seconded the
motion. The motion passed.