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Lewistown Carnegie Public Library

Travel Expense Reimbursement Policy

The Lewistown Carnegie Public Library District will reimburse employees and

board members travel expenses incurred in connection with pre-approved library

business which includes but is not limited to off-site or out-of-town seminars,

conferences and other educational events related to the employee's or officer's

official duties. ln accordance with state law the library will not reimburse for any

expenses which include but are not limited to shows, amusements, theaters,

circuses, sporting events, or any other place of public or private entertainment or

amusement, unless ancillary to the purpose of the program.

Mileage will be reimbursed in accordance with the federal standard mileage rate.

Any travel expense figured at a rate of 5100.00 or more must be approved by a

roll call vote before reimbursement can occur. All trips will start and stop at the

Lewistown Carnegie Public Library.

Meals will be reimbursed in accordance with the federal standard meal rate. Any

amount spent over the meal rate will be the responsibility of the consumer. ln

order for meal reimbursement to occur, the meal must have been purchased

during approved travel time and a receipt for the meal must be turned into the

library.

Lodgings will be reimbursed if the pre-approved library business requires

overnight accommodations or in the event of an emergency during preapproved

library business which includes but is not limited to a storm or medical emergency

which makes driving unsafe. The library board will decide at the next regularly

scheduled meeting if emergency accommodations were needed. The library is

not responsible for lodgings that the board deems unnecessary. ln order for

lodging reimbursement to occur a receipt must be turned into the library. ln the

event that lodgings are deemed an emergency or exceed S1SO.OO the library

board must approve with a roll callvote.

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ln order to be reimbursed for any travel expenses a travel reimbursement form

must be completed and turned in with required receipts to the library.

Approved March 20,2OL7