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1 7470.1. I

MEMO NO. A-25 (9)/70 Dated the 13th April 1971

Subject : Record retention schedules for records concerning Roads Wing

In continuation of Adcnm I Section'

s Memo No. A-25 (9)/70 dated the 3rd Feb., 1971, on the subject

mentioned above, a list showing the retention schedules in respect of the technical papers relating to the

Roads Wing is sent herewith for information and guidance. As regards the other records i.e. the remaining

portions of the files dealing with the estimates relating to the projects and machinery etc a further com- munication will follow.

To

1. All the Tech. Officers in the Roads Wing. The files dealing with works will be put up to the E.Es. concerned who will

indicate the portions of the files to be retained and the portions to be destroyed in the light of the retention schedules

mentioned above.

2. All the Sectt Sections in the Roads Wing.

LIST SHOWING THE RETENTION SCHEDULES AS RECOMMENDED BY THE TECHNICAL OFFICERS RELATING TO

THE TECHNICAL FILES/PAPERS IN THE ROADS WING.

s.

No.

Subject Period of retention Remarks

1 2 3 4

BRIDGE PROJECTS :

1. Reports giving background leading to the siting of Major

bridge, its hydraulic data and foundiion soil details

2. Design Calculations

3. Completion drawings

4. Extracts from the file of any study or decision taken, which may have

far reaching effects on the design of future bridges

5. Reports on the behaviour of bridges collapse of bridges and

similar technical reports

6. Extracts from files of the Standards Sections as decided by the S.E (Stds.)

7. ROAD PROJECTS

1. Report accompanying the estimate completion drawings and

any designs of major road projects

2. Extract from the files leading to the fixation of alignment of National Highways

3. Traffic data and any other technical report specially

undertaken on any specific road project

MECHANICAL SUBJECTS

I . Files dealing with list of machinery available with the Government of India

ADDENDUM NO. A-25 (9)/70, DATED THE 3RD MAY, 1971 v

Subjeci : Record retention schedules for records concerning Roads Wing

Reference Administration I Section'

s Memorandum No. A-25 (9)/70. dated the 13th April 1971, on the subject mentioned

above.

2. The following may be added after S.No. 3 under the caption ROAD PROJECTS

4. Extracts from files of the standards sections as decided by the Superintending Engineer (StandardsHPermanent

5. Files/paperscontaining policy matters relating to Road Projects

-

Permanent

To

1. All Tech. Officers in the Roads Wing

2. All the Sectt Sections in the Roads Wing

Permanent

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! 7470.2