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Republic of the Philippines
Department of Education
BIDS AND AWARDS COMMITTEE
DIVISION OF MASBATE
Masbate
Rodeo Road, Masbate City
Procurement of Food Service and Venue for the Conduct of CY 2023
Second Regular Management Committee (MANCOM) for Cluster 3 (2nd
Congressional District) on May 19, 2023
Request for Quotation
Date: April 26, 2023
Canvass/Quotation No.: 2023-04-048
To All Eligible Service Providers/Bidders
I. Please quote your lowest price inclusive of VAT on the items/ listed in the attached
documents, subject to the Terms and Conditions of this RFQ, and submit your quotation
duly signed by your representative not later than May 5, 2023, at The Bids and Awards
Committee of DepED-Masbate Division.
Upon receipt of at least three (3) quotations on or before the submission deadline, the
BAC shall open the quotations. For more information, please call DepED-BAC
Secretariat at Mobile No.: (056)333-3302
Very truly yours,
CHERYLL V. BERMUDO
Chair, Bids, and Awards Committee
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Canvass/Quotation No.: 2023-04-048
Procurement of Food Service and Venue for the Conduct of CY 2023
Second Regular Management Committee (MANCOM) for Cluster 3 (2nd
Congressional District) on May 19, 2023
290 pax 600
Date Item Description QUANTITY UNIT ABC PER PAX
BID PRICE
PER PAX
TOTAL BID
Meal: Lunch and AM&PM Snacks
Venue: Aroroy NHS ( Supplier to Provide, Sound System,
projector, screen and tarpaulin
May 19, 2023
I. DESCRIPTION
This Procurement will be in a SINGLE LOT PACKAGE with a total Approved Budget for the
Contract (ABC) Php174,000.00 Bids received in excess of the ABC shall be automatically
rejected at the opening of quotations.
Please specify your total quotation below
GRAND TOTAL Php
This is to submit our price quotations indicated above subject to the terms and conditions of this ISQ.
Supplier's Company
Name: TIN:
Address:
Telephone/Fax
No.: e-mail:
Supplier's Authorized Representative's
Signature over Printed Name
Requested by : DAN E. DOMALAON JR. BAC Secretariat-Procurement
Name Position
Canvassed by : JONATHAN PAGUIRIGAN BAC Canvasser
Name Position
THERESA P.CENIZA BAC Canvasser
Name Position
NOEL B. RAÑOLA BAC Canvasser
Name Position
DORIS A. ALVAREZ BAC Canvasser
Name Position
RICARDO S. YBANEZ BAC Canvasser
Name Position
Recommended by : CHERYLL V. BERMUDO BAC Chair
Name Position
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Canvass/Quotation No.: 2023-04-048
Procurement of Food Service and Venue for the Conduct of CY 2023
Second Regular Management Committee (MANCOM) for Cluster 3 (2nd
Congressional District) on May 19, 2023
II. TERMS AND CONDITIONS
A. Submission of Requirements
1. Sealed quotations and other requirements stated below shall be submitted to the Bids
and Awards Committee (BAC) at the Procurement Office, DepEd Masbate Division.
2. The Supplier shall submit the following requirements:
a. Duly signed Invitation to Submit Quotation. Prices shall be quoted in Philippine
Pesos.
b. G-EPS Registration Certificate
c. Valid Mayor’s Permit
d. Income and Business Tax Returns
e. Omnibus Sworn Statement
B. Instructions
1. This Quotation and the Supplier’s written acceptance will constitute a binding contract between
Purchaser and Supplier. The Purchaser is not bound to accept the lowest or any Quotation received.
2. The Quotation shall remain valid for a period of not less than One Hundred Twenty (120) calendar
days after the deadline date specified for submission.
3. The price quoted by the Supplier shall be fixed for the duration of the bid validity and the contract.
4. The Supplier shall be responsible for the Goods-Services and shall make the deliveries in accordance
with the schedule, and specifications of the award or purchase order. Failure of the supplier to
comply with this provision shall be grounds for cancellation of the award or purchase order issued
to the supplier.
5. The Supplier shall pick up the purchase order or Noticed to Proceed issued in its favor within three
(3) calendar days from the date of receipt of notice to that effect. A telephone call or fax
transmission shall constitute an official notice to the supplier. Thereafter, if the purchase order
remains unclaimed, the purchase order shall be cancelled. To avoid delay in the delivery of the
requesting agency’s requirements, all defaulting suppliers shall be precluded from proposing or
submitting substitute quotation(s) or item(s).
6. Supplier who accepted a purchase order but failed to deliver the required Goods-Services within
the time called for in the purchase order shall be disqualified from participating in DepED or any of
DepED units’ future procurement activities. This is without prejudice to the imposition of other
sanctions prescribed under RA 9184 and its IRR-A against the supplier.
7. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject
to liquidated damages for delayed deliveries.
8. All duties, taxes, and other levies payable by the Supplier under the contract shall be included in
the total price.
C. Award
1. The Purchaser will award the Notice of Award to the bidder whose offer has been determined to be
substantially responsive and who offered the lowest evaluated price quotation. The bidder must
have a liquid asset of at least 80% of the amount of contract under consideration for award.
2. The Purchaser reserves the right to accept or reject any quotation, and to cancel the process of
competition and reject all quotations, at any time prior to the award of the Purchase Order, without
thereby incurring any liability to the affected Supplier(s) or any obligation to inform the affected
Supplier(s) of the grounds for the Purchaser’s decision.
3. The Supplier whose quotation has been accepted will be notified by the Purchaser prior to the
expiration of the validity period of the Quotation.
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Canvass/Quotation No.: 2023-04-048
Procurement of Food Service and Venue for the Conduct of CY 2023
Second Regular Management Committee (MANCOM) for Cluster 3 (2nd
Congressional District) on May 19, 2023
No. Day/s QTY UNIT
Day 1 Food Service, VENUE AROROY NHS pax May 19, 2023
ITEM DESCRIPTION
290
ACTIVITY DATE
D. Delivery, Inspection and Acceptance
1. Delivery of Goods-Services shall be made within a specified period as indicated in the Purchase
Order/ Notice to Proceed. Procedures specified in DepED Order No. 45, s. 2006 for delivery,
inspection and acceptance shall be followed.
2. Inspection and Acceptance of the Contract shall be issued by the Purchaser after the full delivery
of Goods-Services at the Delivery Site.
E. Liquidated Damages
A penalty of one-tenth of one percent (0.001) of the total value of the un-delivered Goods-Services
shall be charged as liquidated damages for every day of delay of the delivery.
F. Payment
Partial payment equivalent to the value of Goods-Services delivered/rendered shall be paid to the
supplier and upon submission of the required documents specified below. One hundred percent
(100%) of the Contract Price shall be paid to the supplier after delivery of the Goods-Services to
the Division Office and upon submission of the following documents:
a. Request for Billing
b. Sales Invoice
c. Delivery Receipts
d. Inspection and Acceptance Report
e. Certificate of Delivery issued by the SDS or its Authorized Representative
SCHEDULE OF REQUIREMENTS
The Food Services and Accommodation shall be made on the dates stipulated herein and within the period.
It is understood that the actual dates of Food Services and Accommodation may change, depending on the actual
date of activity as scheduled by the end-user, or the actual number of participants.
A winning bidder shall be issued Purchase Order, which shall cover the entire activity period.
Payments, however, will be fully paid only upon completion of the said activity.