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October 2022
PTA Meeting Minutes
October 18, 2022
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Meeting Attendees
Kristin Bailie
Mindy Hantke
Uzma Toosy
Meg Pittman
Heather Jones
Ms. Bokoske
Principal Galloway
Todd Gifford
Becca and Dan Hoover
Benjamin Yost
Nicole Palme
Amber Kinney
Kim Weingart
Ibraheem Riad
Lauren Cullop
Margo Whitmier
Nathan Sivers Boyce
Amy Bamford
Janina Patterson
Robin Roemer
Clemence Tiradon
Albert Isordia
Vote:
Motion to approve the September meeting minutes – motion by Amber, second by Heather, approved
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Quick reminders
▪ Check out our website!
www.maplewoodpta.com
▪ Follow Maplewood PTA
Newsletter: www.maplewoodpta.com/subscribe
@maplewoodPTAevents
▪ Amazon Smile
Select "Maplewood Elem PTA" as your Amazon Smile donation recipient. Amazon will donate 0.5% of
your purchases to Maplewood at no cost to you!
▪ Become an Oregon PTA Member
This supports our school and allows you to vote during meetings.
https://www.oregonpta.org/membership
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Recent Wins
▪ Stipends for all teachers, specials, counselor, and
special education delivered to Maria for distribution.
▪ New table delivered for the Wildwood
▪ Costume exchange attended by Maplewood and
neighboring school families
▪ Delivered on goals of bringing community together,
eliminating waste, and giving all families access to free
costumes.
▪ National bike to school day!
▪ Exploring making this a weekly occurrence on Wednesdays or Fridays.
▪ Bike Train contacts: Rob Kinney (kinneyrobert@gmail.com) and Naomi
Pruneda (naomi.pruneda@gmail.com) Email them if you're interested in
joining the Multnomah Village to Maplewood Bike Train
▪ $2,300+ raised from pie fundraiser!
▪ Pickup is on 10/19 after school
President’s Report
co-Presidents: Amber Kinney & Kim Weingart
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New Board Position
▪ DEI Officer: Diversity, Equity, and Inclusion
Refer any potential candidates to the PTA board!
How to cultivate diversity, equity, and inclusion in the workplace
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Results from recent dine-outs
▪ $250 raised at Kona Ice fundraiser
▪ $250 raised from Asian Legend fundraiser
▪ $400 raised form Level Beer fundraiser
Vice President’s Report
co-VPs: Janina Patterson & Amy Bamford
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Fundraising Survey Results
Dineouts or Food Trucks?
Dineouts
Food Trucks
Both
Neither
Preferred Fundraiser
Direct Donation
Fundraiser
Other
• Not all kids are able to
financially participate in
school fundraising
• Parent/Teacher vs. Student
Kickball tournament
• Don’t love when kids have to
sell things
• Direct donation is great, but
can also be tough to convince
people to donate “just
because”
• Direct-giving ask was most
effective at prior school
• Kids Clothing Swap
• Roller Skating Party
• Parents (adults) night out
• Update wooden Maple leaves
• Flower Baskets/Native Plant sale
• Grade level playdates with
coffee/donuts
• Used book sale
• Community Scavenger Hunt
How often? (dineout)
2x per month
Monthly
Every other
month
• Love fundraisers that involve
kids (ie read-a-thon, jog-a-thon)
• Still some confusion on
Foundation vs. PTA
• Target amount for direct
donation
• Joint Foundation/PTA fundraiser
• Bake sale
• Garage Sale
• Music events
• Thorns Games
• Sell Wreaths
• Shoe Drive
• Kids Art/Class projects
• Movie Night/Parent’s night
out with child care
• Playground tiles with ability
to engrave family names
• Donut days – raise the dough
• Teacher/Principal dunk
tank/pie toss
• Double Fundraisers (Laughing
Planet/Sunny’s)
• Family dance
• Trunk or Treat
• Class movie nights in the gym
Fundraising Ideas and Feedback
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• Maplewood in Motion fundraiser in progress this week, details on
maplewoodpta.com/events
• Green Spaces Cleanup – Saturday, October 22
(covered later in meeting during committee updates)
• Picture Day – Thursday, October 27
• Hammer & Stitch dine-out – Sunday, October 30
• Scholastic Bookfair – November 14 – 18
(covered later in meeting during committee updates)
• Read-a-thon – December 5 – 9
• Yalla dine-out – Monday, December 12
Upcoming Events & Fundraisers
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Treasurer’s Report
co-Treasurers:
Nathan Sivers Boyce & Margo Whitmire
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Swag Committee
• Heather Jones and Michelle Stevens
• Fall sale closed. Orders will be available for pickup early November.
Email to be sent out soon with pickup info.
• Maplewood Coffee will be offering remaining mugs and stickers for
sale to help us continue to fundraise.
• We are looking for a new SWAG person/team to take over in
2023/2024. Let us know if you are interested!
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Book Fair
Michelle Stevens and Kari Martin
• Online Sales: 11/9 – 11/22
• In-person Sales: 11/14 – 11/18
• Schedule:
o 11/14 8-3PM (Teacher preview 8-12PM)
o 11/15 8-3PM
o 11/16 8-7PM (Family night - treats and open later)
o 11/17 8-6PM
o 11/18 8-2PM
• Volunteers will be needed, sign up will be posted at the end of the month and more information/flyers sent home with
students/staff later.
What we need from the board:
• Kari will be filling out a petty cash request. We will need money by 11/14 at 8am.
• We need a board member to be our second counter at the end of each day, Please email us and let us know who will be
meeting us each day to double count the tills and take any cash over $200 from the tills. It doesn't have to be the
treasurers, just a board member.
Notes:
Kari does work with Kendal to support students who may not be able to bring money form home
Kit will talk to Kendall and Kari about how to manage making kids not feel left out if they don’t have money. Kit to let PTA know
how they can help with this.
Q: can families come on the 17th too?
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Reading Friends
Clemence Triadon and Kari Martin
• Reading friends – seeking volunteers to buddy a child with a volunteer to help them read for 30 min
each week from Thanksgiving week to the end of the school year. Look for more info on Facebook.
Reflections Program
Clemence Triadon
• PTA Reflections – theme is “Show Your Voice” – art program that PTA has organized for past 51 years.
Goal is at least 50 submissions. Can be any form of art (drawing, photography, etc.). Deadline is
December 1. Information has been posted in the Maplewood Memo.
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Garden Committee
• Emily Zahniser
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Yearbook Committee
Mindy Hantke and Nicole Palmer
• Voted on yearbook theme (Watercolor) and cover art (collaborative art)
• Email any potential yearbook photos to maplewoodpdxyearbook@gmail.com
• A) Art contest for 5th
graders
• - OR -
• B) Use collaborative
art installation from all
grades, as show by
example here:
Theme Choices Cover Art Options
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• Laminator help – need 2-3 volunteers to help laminate
• Lunch helpers – still need a few volunteers for K-1 lunch
• Green Spaces Cleanup (Saturday, October 22)
• Picture day (Thursday, October 27)
• Scholastic Book Fair (November 14 – 18)
maplewoodvolcoord@gmail.com maplewoodpta.com/volunteer
Interested?
Volunteer Coordinator Update
Lauren Cullop
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Teacher’s Report
Ms. Bokoske
• Signups for conferences coming soon.
• Question: Any fieldtrips this year? Scoping a few fieldtrips but PPS buses are
not available through the district so have to rent a coach bus which is very
expensive. Fieldtrips can happen, just a little more complicated to schedule.
Walking fieldtrips may happen after conferences and holidays. 4th grade
Oregon Trail fieldtrip will likely not happen.
• Question: How is Play Works going? Started a few weeks ago, coach Alex met
with each class twice to teach them a game and practice it. Found ways to
include all students, even ones who didn’t want to participate at first. Offered at
each recess and lots of participation. Games are very inclusive and accessible.
“Rock it out” – rock paper scissors to resolve issues or make a decision. Jr.
coaches are available daily to help facilitate activities and solve problems.
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Principal’s Report
Principal Galloway
• First site council meeting was successful. Brainstorming about how to get more
families involved.
• “FIT” assessment completed at school to assess academics, social, how supporting
kids, counsellors, special ed, all areas of school, report back will come soon but early
feedback is positive in passing.
• Superintendent came to Maplewood last week for unplanned visit, was impressed,
loved murals and what he saw in the classrooms, structures, systems for supporting
socially and academically.
• Robin Roemer applied for grant to make crosswalk in front of school safer, lots of
great conversation about how to make commute to school safer. PDOT has matched
the grant to further beautify the school.
• Trudy Ludwig visit to school, spoke to students during school and families after
school. Attendance was a little low, brainstorming how to reach out to our broader
community.