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Region Nine Assembly 2024
Policy Manual Amendment
Motion: Move to amend the Region 9 Policy Manual, Section 2, by
striking, inserting and renumbering as follows:
CURRENT WORDING
2 BOARD POSITIONS AND
DUTIES
2.1 The following Job Descriptions
outline duties and responsibilities
for the R9 officers. The R9 Board
and Committees need be mindful
that the authority for their actions
lies within the decisions agreed
upon in previous years as
contained within the current R9
Bylaws and P&P. Any deviation
from these decisions must be
brought via a motion and the
Assembly of R9 before any action is
taken. At all times transparency
needs to be uppermost in our minds
and actions. (2017)
2.2 "R9 Best Practices" for officer’s
tasks and duties are kept
electronically and updated by the
officers. (2017)
2.3 CHAIR: (2107)
The Chair is elected by the Region
9 Assembly for a period of two
PROPOSED WORDING
2 BOARD POSITIONS AND
DUTIES
2.1 The following Job Descriptions
outline duties and responsibilities
for the R9 officers. The R9 Board
and Committees need be mindful
that the authority for their actions
lies within the decisions agreed
upon in previous years as
contained within the current R9
Bylaws and P&P. Any deviation
from these decisions must be
brought via a motion and the
Assembly of R9 before any action is
taken. At all times transparency
needs to be uppermost in our minds
and actions. (2017)
2.2 "R9 Best Practices" for officer’s
tasks and duties are kept
electronically and updated by the
officers. (2017)
2.3 CHAIR: (2107)
The Chair is elected by the Region
9 Assembly for a period of two
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years and fills a variety of duties:
(2017)
i. Chairs the R9 business
assemblies, including
preparation of the agenda.
ii. Chairs the R9 Board.
iii. Communicates with the
different R9 officers during the
year. (2017)
iv. Attends functions within the
Region, where budget allows,
or at the expense of the
country hosting the OA event
(2013b).
v. Represents R9 at the World
Service level, including at the
WSBC.
vi. Represents R9 in the Region
Chairs Committee (RCC).
Participates in the RCC, and
attends RCC face-to-face
meetings when possible.
(2017)
vii. Works with the R9 Trustee
Liaison on some of the issues
directly concerning the
Region.
viii. Act as line manager of any
paid staff on behalf of the
Board. (2021)
2.4 VICE CHAIR: (2020)
The Vice-Chair is elected by the
Region 9 Assembly for a period of
two years and fills a variety of
duties (2020)
i. Assists the Chair with the R9
business assemblies,
including preparation for
assemblies and with any
other of the Chair's duties as
years and fills a variety of duties:
(2017)
i. Chairs the R9 business
assemblies, including
preparation of the agenda.
ii. Chairs the R9 Board.
iii. Communicates with the
different R9 officers during the
year. (2017)
iv. Attends functions within the
Region, where budget allows,
or at the expense of the
country hosting the OA event
(2013b).
v. Represents R9 at the World
Service level, including at the
WSBC.
vi. Represents R9 in the Region
Chairs Committee (RCC).
Participates in the RCC, and
attends RCC face-to-face
meetings when possible.
(2017)
vii. Works with the R9 Trustee
Liaison on some of the issues
directly concerning the
Region.
viii. Act as line manager of any
paid staff on behalf of the
Board. (2021)
2.4 VICE CHAIR: (2020)
The Vice-Chair is elected by the
Region 9 Assembly for a period of
two years and fills a variety of
duties (2020)
i. Assists the Chair with the R9
business assemblies,
including preparation for
assemblies and with any
other of the Chair's duties as
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set out in the Region 9
Bylaws that the Chair is
unable
ii. Communicates with, liaises
and supports the other R9
officers in fulfilling their duties.
iii. Attends events within the
Region, where budget allows,
or at the expense of the
country hosting the OA event.
iv. Support the Chair and the
Board in the management of
any paid staff. (2021)
2.5 TREASURER:
The Treasurer is elected by the
Region 9 Assembly for two-year
term and fills a variety of duties:
i. Coordinates any finance and
budget matters with
committees or other OA
members in R9. (2017)
ii. Prepares an annual budget
for approval of the assembly.
iii. Maintains records of all
Income and expenses
incurred by the different
activities in the Region.
iv. Provides an annual report of
all contributions received, as
well as income and expenses.
v. Maintains the R9 bank
accounts and records of
monies. (2017)
vi. Liaises with the Banker,
signatories, and accountant
as necessary. (2017)
vii. Provides quarterly financial
updates to the R9 Board.
(2017)
viii. Support the Chair and the
Board in the management of
set out in the Region 9
Bylaws that the Chair is
unable
ii. Communicates with, liaises
and supports the other R9
officers in fulfilling their duties.
iii. Attends events within the
Region, where budget allows,
or at the expense of the
country hosting the OA event.
iv. Support the Chair and the
Board in the management of
any paid staff. (2021)
2.5 TREASURER:
The Treasurer is elected by the
Region 9 Assembly for two-year
term and fills a variety of duties:
i. Coordinates any finance and
budget matters with
committees or other OA
members in R9. (2017)
ii. Prepares an annual budget
for approval of the assembly.
iii. Maintains records of all
Income and expenses
incurred by the different
activities in the Region.
iv. Provides an annual report of
all contributions received, as
well as income and expenses.
v. Maintains the R9 bank
accounts and records of
monies. (2017)
vi. Liaises with the Banker,
signatories, and accountant
as necessary. (2017)
vii. Provides quarterly financial
updates to the R9 Board.
(2017)
viii. Support the Chair and the
Board in the management of