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JCNC | EC-2023 | Meeting Minutes

EC Minutes of Meeting: June 2023

EC Meeting Date: 06/08/2023

EC Meeting Avenue: Zoom

EC Meeting Attendees:

EC Department Name JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

President Mittal Kothari Yes Yes Yes Yes Yes Yes

Religious

Programs

Chandni Shah Yes Yes Yes Yes Yes Yes

Sandeep Gandhi Yes Yes Yes Yes Yes Yes

Technology &

Systems

Ronak Shah Yes Yes Yes Yes Yes Yes

Chintan Shah Yes Yes Yes Yes Yes Yes

Education

Dhyanesh Bagadia

Nishant Sabadara

(May onwards)

Yes Yes Yes N/A Yes No

Jayshree Shah Yes Yes Yes Yes Yes Yes

Finance &

Treasurer

Anil Ranka Yes Yes Yes Yes Yes Yes

Mayur Patel Yes Yes Yes No Yes Yes

PR &

Memberships

Deepak Shah Yes Yes Yes Yes Yes Yes

Ashish Vora Yes Yes Yes Yes Yes Yes

Facilities

Rahul Parekh Yes Yes Yes Yes Yes No

Yash Veera Yes Yes Yes Yes Yes No

Private Events Milan Shah Yes Yes No Yes Yes Yes

Rahil Shah Yes Yes Yes Yes Yes Yes

Cultural Gautam Mehta Yes Yes Yes Yes Yes No

Sanket Shah N/A Yes Yes Yes Yes Yes

Food Dhrumin Shah Yes Yes Yes Yes Yes No

Vishal Shah Yes Yes No Yes Yes -

* = late comer (attended after more than 60 minutes)

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JCNC | EC-2023 | Meeting Minutes

- = Absence granted

Guest Attendees: Rajvi Ranka, Sandhya & Garima.

Agenda:

1. Recitation of Namokar Mahamantra

2. Roll call and call meeting to order, approval of last meeting

minutes

3. President Message

4. Go through the open action item list from the PR department

5. Approval Items:

○ Approval of the meeting minutes

○ Religious Item

6. Updates / Discussion Items:

○ Parking dates : Link

○ Finance Update

○ Religious Team

■ Anniversary

■ Any other upcoming events in next quarter?

○ Picnic (Cultural)

○ Do’s & Don’t (President)

○ Salesforce Project Update (PR)

○ Finance current Q2 progress

○ Education

Approval Items:

● PR:

○ Motion proposed to approve May EC meeting minutes. Seconded

by Mayur Patel. Passed unanimously.

● Religious:

○ Motion proposed to approve the organization of Memory Power

Event by Pujyapaad Shri Ajitchandrasagarji in collaboration

with Jain Center of Southern California as a pilot program.

Seconded by Deepak Shah. Passed unanimously.

● President:

○ Motion proposed to send an official communication to JCNC

membership to gauge interest for a program dedicated to

bring JCNC Youth back to JCNC via youth focused events.

Seconded by Anil Ranka. Passed unanimously.

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JCNC | EC-2023 | Meeting Minutes

Action Items:

● Finance:

○ Receipts issued to Private Event rentals are of type

‘Donation’. Investigate how we can generate receipts of

different types.

○ Update Picnic insurance to accommodate for more attendees

(greater than 1500).

○ Track the impact of payment related reminder emails sent by

PR.

● President:

○ Follow-up with BOD on whether or not collecting rental

amount as donation was an oversight or intentional.

● PR:

○ Follow-up with Finance to ensure Souvenir and JAINA Lunch

Sponsorship transactions are appropriately documented.

○ Follow-up with Finance to understand what the thousand

dollar expense incurred under PR for JAINA is.

Updates / Discussion Items:

● Religious:

○ Memory Power Event:

■ The department described to EC the intent of the

event, its benefit, participation criteria and the

logistics of the program.

■ Feedback from EC:

● Change the age limit from 7 and above to 7-15

years.

● Validate the age limit by requesting a birthdate

in the form.

● Use Zeffy as the payment channel to avoid

incurring and payment cost to JCNC.

● Ensure the official email clearly calls out all

criteria related to age limit, no cancellations,

attendance, etc.

■ Although this is a joint event between JCNC and JCSC,

EC agreed that the funds collected via the fees should

go to JCNC General Fund and should be up to JCNC to

decide how to use it.

○ Anniversary:

■ Dates for the anniversary have been finalized. (Aug 4-

Aug 6).

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