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MINUTES OF THE REGULAR MEETING

Held on March 1, 2023, 12:00pm

Board Members Present: Chair Shawn Hill, Vice-Chair Troy Butzlaff (via video), Phillip Hanamaikai (via

video), Hallie Poirier (via video), Chris Jones (via video).

Board Members Absent: Monica Carrillo Martinez, Suzanne Rees.

Others Present: Angie Pacheco, TCJHA Executive Director; Doug Self, TCJHA Secretary; Michael Stoddard,

Hawley-Troxell, TCJHA Attorney;

ADMINISTRATIVE ITEMS

Call to Order

Chair Shawn Hill called the meeting to order at approximately 12:18pm, finding a quorum of appointed

commissioners being present by roll call.

Approval of February 1, 2023 Meeting Minutes

Commissioner Hallie Poirier moved to approve the February 28, 2023 meeting minutes.

Commissioner Troy Butzlaff seconded the motion. The motion passed with all in favor.

Approval of January Financial Report

Commissioner Troy Butzlaff stated that the Budget & Finance Committee had reviewed the January

Financial Report and is recommending approval. Commissioner Butzlaff moved to approve the

January Financial Report. Commissioner Chris Jones moved to approve the January 2023 Financial

Report.

Expense Authorizations

Doug Self presented a request for approval to purchase a Zoom Pro subscription at $149.90 in order

for remote meetings to be possible without reliance on the City of Driggs. Commissioner Troy Butzlaff

moved to authorize the Zoom subscription as proposed. Commissioner Chris Jones seconded the

motion. The motion passed with all in favor.

Doug Self reviewed an invoice from Caldera Creative for $350 in labor expenses related to setting up

the Authority’s website domain and Google Workspace. Commissioner Troy Butzlaff clarified that this

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amount was above the amount budgeted for website development and that it would need to come

from a different budget line. Commissioner Butzlaff moved to approve payment of the Caldera

Creative invoice. Commissioner Hallie Poirier seconded the motion. The motion passed with all in

favor.

Committee Reports

Chair Shawn Hill reported that the Governance Committee had reviewed the Executive Director and

Administrative Services contracts and were recommending extensions through the end of May, and

that the committee will be reviewing the bylaws at its next meeting.

Commissioner Troy Butzlaff reported that the Budget and Finance Committee had begun reviewing

financial reporting and the budget and would be making recommendations for improvements to

reporting. Commissioner Butzlaff added that the committee was requesting the addition of a third

member.

Chair Hill reported that the Housing Supply Committee would be meeting on March 2nd to review

preliminary analysis from the Employee Generation Study by EPS, Inc. Chair Hill noted that the

Sherman Park amended MOU was still being finalized, with the Authority’s attorney and City of Victor’s

attorney planning to meet soon to draft final proposed language.

Appointment of Third Member to Budget & Finance Committee

Commissioner Troy Butzlaff moved to appoint Commissioner Suzanne Rees to the Budget & Finance

Committee, pending acceptance by Commissioner Rees. Commissioner Hallie Poirier seconded the

motion. The motion passed with all in favor.

Contract Extensions – Executive Director and Administrative Services

Commissioner Troy Butzlaff moved to approve a 90-day extension to the Executive Director contract

with Angie Pacheco. Commissioner Chris Jones seconded the motion. The motion passed with all in

favor.

Commissioner Hallie Poirier moved to approve a contract extension through May 31st with Doug Self

for administrative services, with a rate reduction of $5/hr from the prior contract and not to exceed

five hours per week average on each monthly invoice. Commissioner Troy Butzlaff seconded the

motion. The motion passed with all in favor.

COMMUNICATIONS

Written Communication

None.

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In-Person Communication

Vancie Turner of Driggs asked if the voluntary deed-restriction document had been finalized. Chair Hill

stated that it had been approved and was available for anyone that would like to use it. Commissioner

Butzlaff confirmed with Doug Self that the document will be available on the Authority’s website.

HOUSING SUPPLY PLAN PROJECTS

Agreement to Negotiate Exclusively with Snavely Group for Sherman Park Project

Commissioner Butzlaff asked if a Snavely Group representative was in attendance and could confirm

that the Snavely Group had reviewed and are in agreement with the ANE as it is currently being

presented. Freddie Botur stated that Snavely Group was in agreement, with one requested additional

revision changing “Disposition and Development Agreement” with “Design and Development Plan”,

which would then be referred to as “Agreement”.

Commissioner Butzlaff moved to approve the Sherman Park ANE with Snavely Group with the

changes as discussed. Commissioner Phil Hanamaikai seconded the motion. The motion passed with

all in favor.

Discussion of 175 Front Street Project Scope, Process and Development Agreement

Doug Self stated that it had been determined that the County cannot lease the property to the

developer and that the solution proposed is for the County to donate the property to the Authority

and the Authority would then lease to the developer. Mr. Self stated that there are a few pieces in

motion, which include an amended MOU with the County, and a Lease Option Agreement between the

Authority and the developer – Northwest Real Estate Capital Corp (NWRECC). Mr. Self added that the

lease-option agreement allows NWRECC to apply for Workforce Housing Fund financing, and that the

proposed ground lease is attached as Exhibit B. Mr. Self stated that all documents need attorney

reviews and approvals by the boards prior to the March 10th funding application deadline.

John Vance, NWRECC Project Manager, stated that the quitclaim deed did not need to be executed at

this time, but that the County would adopt a resolution stating that it would execute the quitclaim

deed upon award of project funding.

Mike Stoddard stated that he was working with the County Civil Attorney on language for the amended

project MOU between the Authority and County.

Commissioner Troy Butzlaff stated that he would like to delay approval of the lease option agreement

so that a cleaned and attorney-approved version could be reviewed. Doug Self suggested scheduling a

special meeting. Chair Hill called a special joint meeting with the County BoCC at 9am on March 8th

where the Authority would consider approving the amended MOU and lease option agreement.

John Vance asked for input from the Authority Board on project names for “175 Front Street”: